Office and Facilities Administrator
Location: Heathrow, London


KEYENCE is a world leader in Sensors, Safety, Vision, Measurement and Microscopes. Founded in Japan in 1974, KEYENCE has experienced rapid growth and is now turning over more than $7 billion global sales per year. We also operate on over 50% profit due to our Direct Sales model!

We have been listed on Forbes “The World’s Most Innovative Companies” Top 100 every year since its inception and we have over 300,000 clients worldwide, including the main blue chip manufacturers.

Job Specification:

  • Purchase Request Processing - ordering & confirming receipt
  • Liaising with suppliers & continuously reviewing suppliers for potential cost savings
  • Managing office supply stock for all offices
  • Managing office legal requirements - PAT testing, Health & Safety Assessments etc
  • Overseeing general office maintenance - relating to printers, hot taps , coffee machines etc
  • General reception duties - greeting visitors, accepting deliveries etc
  • Assisting with preparations for new starters - new starter kits, travel bookings etc
  • Assisting with office relocations
  • Assisting with company car management/inspections
  • Analysing employee mileage & expense claims
  • Assisting with Company Event Organisation - sourcing/booking venues, hotels etc
  • Assisting other HQ team by taking calls from customers & engineers, as & when required
  • Other Adhoc duties when required
  • Visits to other offices will be required quarterly

Personal Attributes:

  • Good communication skills, both written and verbal
  • Able to establish and maintain professional interpersonal relationships
  • Ability to accurately document, record and maintain information and data
  • Ability to work with high self-direction and flexibility, especially with respect to taking initiative, prioritising multiple tasks, and using good judgement to resolve problems
  • Integrity – the role requires appropriate handling of confidential and sensitive information

Qualifications and Experience:

  • Must be educated to degree level (Bachelor’s degree - any discipline)
  • Good knowledge of Microsoft-based applications, particularly Excel, Word and PowerPoint
  • Experience in administrative role desirable, but not essential
  • Must be eligible to work in the UK
  • Must hold a full driving licence


  • Starting salary £28,000 + Area Allowance
  • Quarterly bonus
  • Advanced Company Pension
  • Life Cover
  • Private Healthcare (including subsidised Gym Membership)
  • Full Expensed Travel and Accommodation